ABOUT THE INTERNATIONAL ENERGY AWARD
(PRIZE FOR RESEARCH IN THE FIELD OF ENERGY)
THE GLOBAL ENERGY PRIZE
1. GENERAL PROVISIONS
1.1. Terms used in the present Statute:
1.1.1. The Global Energy Prize (prize for research and development achievements in the field of energy) (hereinafter – the “Prize”)–an independent award for outstanding results yielded from research studies, technical investigations, theoretical advancements and systemic explorations of global problems, patterns and prospects related to energy development aimed at substantiating new methods of efficient energy production, creating efficient new types of energy sources, and achieving a significant increase in the performance indicators of existing types of energy sources, provided the mandatory assurance of their safety and observance of all environmental requirements, as well as establishing sustainable civilizational development.
1.1.2. Non- profit partnership on development of international research and projects in the field of energy (hereinafter – the “Partnership”) – a legal entity created by Partnership members for the purposes of Prize management and the implementation of other statutory objectives.
1.1.3. The Prize Laureate – honorary international title bestowed upon a scientist for outstanding research and development achievements in the field of energy by decision of the Global Energy Prize International Award Committee (hereinafter – the “International Committee”).
1.1.4. Candidate, nominee – individual whose candidacy is put forward for the nominating competition via completion of the respective nominating application.
1.1.5. Nominator – individual whose name is included on the list of Prize nominators affirmed by the International Committee entitled to put forward nominees for the Prize via completion of the respective nominating application. Nominators form the Prize Nominee Pool.
1.1.6. Nominating application – application completed by the nominator for the purposes of putting forward a candidate (candidates) for the Prize. The nominating application bears a unique number that identifies the respective nominator.
1.1.7. Nomination – the totality of nominating applications in favor of a specific nominee (specific nominees) put forward in the respective applications and considered by experts and the International Committee.
1.1.8. Nomination process for the Global Energy Prize is an annual award cycle held every year and involving submission of nominations by nominating persons, expert evaluation of nominations submitted and the International Award Committee’s work on selection of the Prize Laureate.
1.1.9. Prize fund – established monetary portion of the Prize divided among Laureates by decision of the International Committee.
1.1.10. Prize conferment – decision by the International Committee drawn up as a protocol and signed by the International Committee Chairman and Partnership President.
1.1.11. Cleared (for the nominating process, expert evaluation, a session of the International Committee) nominating applications–applications fully conforming to the present Statute and passing Partnership compliance appraisal.
1.1.12. Working languages of the Partnership’s nominating process are Russian and English.
1.1.13. Nomination expert evaluation – process governing the expert evaluation of nominating applications cleared for competition, as performed by independent international experts (hereinafter – the “experts”) in the form of evaluation acts with respect to each nomination.
1.2. The mission of the Prize is to encourage the:
1.2.1. Advancement of theoretical, experimental and applied research and development in the field of energy, as well as international cooperation in this particular field of knowledge;
1.2.2. Stimulation and attraction of the leading specialists from different countries, international scientific organizations, state agencies and commercial structures towards solution of the most pressing issues of the modern age in the field of energy;
1.2.3. Public recognition of the role of individual scientists and research teams.
1.3. The Partnership, via the attraction of commercial and non-commercial structures, secures financing for the Prize and ensures its legal, organizational and informational support and ongoing development.
1.4. The present Statute is affirmed by the General Meeting of Partnership Members. The Partnership President, for the purposes of ensuring the daily activities of the Partnership, is entitled to approve, by executive order, the rules governing the programs, competitions and other events held in support of the idea of advancing research and development in the field of energy and generating increasing interest in this topic.
1.5. The Prize is awarded on an annual basis to an individual or team from any country who, over previous years, achieved the most significant scientific or technical results capable of determining fundamentally new areas of development in the field of energy.
1.6. The Prize is an international scientific award insofar as:
1.6.1. The Prize Laureate may hold citizenship in any country;
1.6.2. Citizens of different countries participate on equal footing in the nomination of works for the Prize competition;
1.6.3. Experts holding citizenship in different countries are attracted to participate in the expert evaluation of nominating applications.
1.6.4. The composition of the International Committee deciding on Prize conferment includes scientists and specialists from different countries, as well as the representatives of international energy organizations.
1.7. The amount of the Prize fund is established on an annual basis by decision of the General Meeting of Partnership Members.
1.8. The main criterion determining the selection of the Prize Laureates is exclusively the scientific and practical value of the works nominated for competition. In its activities concerning the selection of candidates and Laureates, Prize bodies (as determined in Clause 2.2.1 of the present Statute) are guided by the following criteria:
1.8.1. Development of new concepts for transformation of energy horizons;
1.8.2. Search for new avenues of solving the monumental energy challenges currently facing mankind;
1.8.3. Accumulation of new theoretical, experimental and practical energy knowledge:
1.8.4. Elevation of the public recognition of the following issues:
- the important role played by the energy community;
- the role played by individual scientists and research teams;
1.8.5. Research, discoveries and inventions associated with:
- new energy sources;
- new industrial development based on new technology;
- new methods of efficient energy utilization and conservation;
- systemic exploration of the global problems and patterns associated with the development of civilization and energy;
1.8.6. Advancement of programs and projects heavily involving young scientists in the solution of basic energy questions;
1.8.7. Resolution of critical issues associated with the impact of energy development in individual regions, on the environment: land, water, air;
1.8.8. Resolution of critical issues associated with the impact of energy development on the global environment.
1.9. The Prize is awarded for scientific achievements in the field of energy benefitting all of mankind in the following main areas:
1.9.1. Fundamental research, discoveries and inventions generating new opportunities for energy development;
1.9.2. Theoretical research, discoveries and inventions identifying new sources of energy and opportunities for their utilization;
1.9.3. Applied inventions, advancements and technological enhancements leading to significant improvements in the efficiency of energy utilization;
1.9.4. Research, discoveries and inventions leading to the use of new methods of energy conversion and making a significant contribution to problems of ecology and environmental protection;
1.9.5. Research, discoveries and inventions leading to a breakthrough solution of issues relating to energy conservation and transmission;
1.9.6. Theoretical advancements and systemic explorations addressing global energy problems, patterns and prospects of energy development around the world and in individual regions and countries, energy technologies and markets, and the role of energy in sustainable civilizational development.
1.10. The Prize is awarded to Laureates regardless of their nationality, citizenship, race, gender, religious confession, financial status or academic title/degree.
1.11. Only published works or work sets are eligible for consideration.
1.12. The Prize is not awarded to the same individual twice. The Prize may not be conferred upon individuals serving in the management bodies of the Partnership or Prize bodies. The Prize may not be awarded posthumously.
1.13. Determination of the composition of candidates from among the total number of nominating-application providers is undertaken on the basis of an evaluation of the creative contribution of each such individual entitled to put forward Prize candidates. The inclusion in the number of Prize candidates of individuals performing exclusively administrative and/or organizational duties in the process of work performance is prohibited. The application must be enclosed with a cover letter (no more than 5 pages long) containing an expansive justification for the nomination, information on primary works, and references to published articles. These must provide a substantiation of the value of candidates’ works and a presentation of grounds for expert evaluation.
1.14. In the event of the conferment of the Prize to a research team (comprising no more than 3 individuals), the question of distribution of the Prize fund among team members based on the contribution of each is put to a vote by the International Committee.
1.15. The total number of the Prize Laureates for the current year may not exceed 3.
1.16. The Partnership, by agreement with interested individuals and structures, determines the date of the Awarding Ceremony for the current year.
1.17.The Prize must be objectively awarded by the global scientific community, as represented by the International Committee; subjectivity, secretiveness and/or exerting pressure on International Committee members and/or involved experts is strictly prohibited.
1.18. The Partnership is entitled to announce names of scientists, who were short-listed for voting, before a decision on the Prize Laureates for the current year is made.
1.19. The Partnership publishes laureate lectures on a regular basis.
2. THE PARTNERSHIP AND PRIZE BODIES
2.1. The Partnership
2.1.1. The Partnership is the founder of the Prize and secures financing for the Prize fund, as well as for the expenses associated with organizational, informational, legal and technical support for the activities involved in Prize conferment.
2.1.2. The Partnership performs the following functions:
- performance of the organizational-technical work involved in the holding of the Prize;
- organizational, financial and material-technical support for the activities pursued by Prize bodies;
- publicizing the provisions of the present Statute, the timeframe for the acceptance of works, the screening of candidates, and decision-making, as well as the announcement of Laureates and award conferment; information on the time, place and procedure of conferment, as well as other information concerning the Prize;
- performance of work involving the acceptance of incoming nominating applications and their appraisal for compliance with the established requirements (preliminary expert evaluation);
- preparation and translation of selected materials and their submission to the International Committee for expert consideration, organization of the professional expert evaluation of works cleared for Prize competition, familiarization of the International Committee members with competition works and the respective expert evaluations, scheduling of the respective session of the International Committee;
- organization of the announcement of decisions made on Prize conferment;
- administration of record-keeping with respect to Prize organization and conferment;
- determination of Prize Award Ceremony regulations;
- organization of procedures governing the ceremonial awarding to Laureates of medals, certificates of distinction, honorary pins and the Prize itself;
- informational support for the Prize, promotion of the Prize’s image and prestige, propagandizing of scientific achievements, energy and the Prize Laureates, organization of Prize conferment;
- development and implementation of programs and projects aimed at elevating the prominence and prestige of the Prize;
- financing of costs for the purposes of supporting all of the aforementioned events and other programs involved in organization of the Prize and the activities of Prize bodies;
- resolution of other organizational, financial and technical issues associated with organization of the Prize.
2.1.3. The Partnership is tasked with ensuring that the nominating process unfolds with maximum efficiency, for which purpose it furnishes members of the International Committee with:
- a full set of documents concerning all nominees no less than 21 calendar days prior to the start of the session of the International Committee scheduled to select Laureates;
- a ranking of the list of candidates no less than 14 calendar days prior to the start of the session of the International Committee scheduled to select Laureates.
2.2. Prize Bodies
2.2.1. Bodies performing functions associated with conferment of the Prize (Prize bodies):
- Board of Trustees;
- International Award Committee.
2.2.2. The Partnership, its employees, members of Partnership bodies and retained specialists, when exercising their powers, are not entitled to disclose information relating to the screening of candidates until such time as the Prize Laureates are announced in the manner set forth in the present Statute.
2.2.3. The specific rights and obligations of Prize bodies and their officials, as well as the procedure governing their activities, are set forth in the present Statute.
2.3. Board of Trustees of The Global Energy Prize
2.3.1. The Board of Trustees of The Global Energy Prize is responsible for the general management of the process governing nomination and conferment of the Prize in accordance with the Partnership Charter.
2.3.2. Members of the Board of Trustees of The Global Energy Prize do not participate in the nomination of Prize candidates. The Board of Trustees is entitled to inspect and analyze submitted works and provide recommendations with respect to the lists of nominated individuals.
2.3.3. Members of the Board of Trustees do not receive remuneration.
2.4. International Award Committee
2.4.1. To organize the academic contest and annual award of the prize, the General Meeting of Partnership Members will form an International Committee. The composition of the Committee shall be approved by the General Meeting of Partnership Members. This Committee shall serve until such time that a new composition of the International Committee is elected. Members of the International Committee may include leaders of the most reputable scientific organizations, eminent scientists enjoying international recognition in the field of energy, and statesmen and public figures of Russia and foreign countries. There will be 20 members in the International Committee, including its Chairperson. The composition of the International Committee, in which the number of Russian citizens shall not exceed the number of foreign citizens, shall be approved by the General Meeting of Partnership Members, and its decisions shall be made available to the public.
2.4.2. The basic powers of the International Award Committee are as follows:
- formation and expansion of the list of scientists authorized to make nominations for the Prize, as well as rotation of the individuals included on the list for the purposes of enhancing the professional and public level of its representation;
- organization of the work involved in the nomination and screening of Prize candidates;
- affirmation of the nominating application (nomination form);
- formation of a Working Expert Group comprised of 8 members of the International Award Committee;
- adoption of a final resolution on Prize conferment, Prize distribution among Laureates, as well as on the Laureates for the current year.
2.4.3. Constant oversight over the activities of the International Committee is exercised by the Chairman, Deputy Chairman and Academic Secretary of the International Committee, as affirmed by the General Meeting of Partnership Members prior to the election by the General Meeting of the new composition of the International Committee.
2.4.4. The following matters fall within the scope of competence of the Chairman (Deputy Chairman) of the International Committee:
- oversight over the work of the International Committee;
- timely notification of members of the International Committee on the place and times of sessions of the International Committee;
- administration of International Committee sessions;
- representation of the interests of the International Committee in interactions with other Prize bodies;
- representation of the interests of the International Committee and the Prize in general in interactions with Russian, foreign and international government, public and research organizations and individuals;
- presentation, on behalf of the International Committee, of the results of the scientific competition for the Prize and the Prize Laureates to the public.
2.4.5. Organization of the daily work of the International Committee is headed by the Academic Secretary of the International Committee.
2.4.6. Rights and obligations of International Committee members.
International Committee members are entitled to:
- participate in all sessions of the International Committee and in all official Prize events held in Russia and abroad, inter alia, in the annual Awarding Ceremony for the Prize Laureates;
- receive all pertinent information about the activities of the International Committee and the unfolding of the scientific competition for the Prize;
- receive information about the works submitted for participation in the competition, and become acquainted with all of the works represented in the competition in accordance with the present Statute;
- deliver information about the Prize by speaking with the mass media and at the appropriate conferences, etc.;
- make proposals on improving the activities of the International Committee.
International Committee members are charged with the following obligations:
- observing the requirements of the present Statute and the other founding documents of the Prize;
- actively participating in the work of the International Committee;
- acting as a promoter of the positive ideas of the Prize and the achievements of the Prize Laureates, elevating the image and prestige of the Prize throughout the world, increasing the overall number of Prize nominators by attracting professionals from different countries;
- making annual additions to the list of individuals especially invited for Prize nomination;
- refraining from taking actions and/or making statements that could undermine the interests of the Prize;
- in the performance of their duties, refraining from disclosing information concerning the work of the International Committee, inter alia, the screening and consideration of candidates’ works;
- refraining from disclosing and/or bringing to the attention of candidates information on the works submitted for consideration and/or their authors;
- maintaining the secrecy of the decisions by the International Committee on conferment of the Prize right up until the moment of the official announcement of the Prize Laureates in the manner provided herein.
2.4.7. An International Committee member may not be selected as the Prize Laureate during his/her membership tenure in the International Committee.
2.4.8. International Committee members receive the remuneration determined by the Partnership President in accordance with the annual budget estimate of Partnership expenses affirmed by the General Meeting of Partnership Members.
2.4.9. Members of the International Committee elected to the Working Expert Group are charged with the following obligations:
- analyzing TOP 20 nominations that were given the maximum score following the results of expert evaluation and compiling the short-list that includes 10 nominations out of TOP 20 presented;
- electing the Executive Secretary who prepares a presentation containing motivational conclusions with respect to each nomination on the short-list for the respective session of the International Committee.
2.5. Expert evaluation of applications cleared for competition participation
2.5.1. For the purposes of the preliminary and professional appraisal of nominating applications submitted for Prize competition, those applications cleared for competition participation undergo professional expert evaluation.
2.5.2. Following its announcement of the start of the competition and receipt of a nominating application, the Partnership conducts its own preliminary expert appraisal for application compliance with the provisions of the present Statutes of the Prize. In the event of questions, gaps and/or inaccuracies, the Partnership makes efforts aimed at their elimination. In the event that these efforts fail, the application in question and the respective nominee are not cleared for competition participation. This expert appraisal is performed on a complimentary basis.
2.5.3. The Partnership forms a pool of independent experts (hereinafter – the “experts”). For the purposes of creating a professional and high-calibre pool of independent experts, the Partnership engages authoritative international organizations, international energy-sector associations, and global consulting agencies which, whether on a complimentary or fee-based basis, provide the Partnership with its recommendations with respect to specific individuals.
2.5.4. The experts must be scientists or engineers of high standing in the research and engineering community who possess the appropriate perspective in the field of energy.
2.5.5. On the basis of the recommendations indicated in Clause 2.5.3 herein, the Partnership President, by executive order, affirms the composition of the pool of independent experts.
2.5.6.The referral of applications for expert evaluation is undertaken by the Partnership on the basis of the work fields of the retained experts in accordance with the affirmed composition of the pool of independent experts.
2.5.7. The experts must not have joint papers or publications with the nominee or the nominator.
2.5.8. The result of the expert’s work is an expert evaluation act compiled according to the form approved by the Partnership featuring established evaluation criteria.
2.5.9. The result of the expert’s work is an expert evaluation act compiled according to the form approved by the Partnership featuring established evaluation criteria. At least two independent experts assess each work submitted for the competition. In an expert evaluation act, the expert gives out score and provides well-reasoned substantiation. Expert evaluation acts together with nominations and short-lists are submitted to members of the International Committee.
2.5.10. Experts’ work is performed on a fee-based basis.
2.5.11. Information concerning the personal composition of experts is closed (secret). The results of the work performed by experts are not subject to disclosure – expert evaluation acts are kept on file at the Partnership, with copies sent to International Committee members and posted in the personal offices of International Committee members on the official website.
3. PROCEDURE GOVERNING THE PRIZE COMPETITION
3.1. Initial competition phase
3.1.1. The Prize nomination pool is formed and affirmed by the International Committee. The list must include scientists and specialists from as broad a spectrum of energy-related scientific knowledge as possible.
3.1.2. The form of the nominating application (nomination form) is developed by the Partnership in due consideration of the recommendations of the International Award Committee and affirmed by the Partnership President.
3.1.3. Every year, from 1 September through 30 September, the Partnership sends nominators an information letter by electronic mail. The letter includes a unique number identifying the nominator and the timeframe for the acceptance of nominating applications.
3.1.4. Every year, from 1 October through 20 December of the current year, the Partnership accepts nominating applications for the nominating cycle of the following year in electronic form on the official website: www.globalenergyprize.org or, in exceptional cases, in another form by decision of the Partnership.
3.1.5. Applications cleared for consideration are registered by the Partnership, although information concerning the authors and topics of the respective works are not disclosed.
3.2.Nomination of candidates
3.2.1. The following persons shall be entitled to nominate candidates for participation in the Prize awarding competition (the Prize nomination pool):
- Nobel Prize laureates in the fields of physics and chemistry;
- laureates of the following prizes and awards: Kyoto, Max Planck, Wolf, Balzan, Sheikh Zayed, Energy Globe, Goldman Environment and the UNEP Sasakawa Prize;
- members of the Earth Sciences Division, the Physical Sciences Division, the Chemistry and Material Sciences Division and the Divisions of Energy, Mechanics and Machine-Building at the Russian Academy of Sciences, as well as foreign members of the aforementioned divisions;
- laureates of the Global Energy Prize;
- members of national (regional) committees supporting the Global Energy Prize, who are not included in the composition of the International Committee
- scientists and organizations especially invited for said purposes by the Partnership.
3.2.2. International Award Committee members are not entitled to make nominations for the Prize; the Prize may not be conferred upon individuals serving in the International Committee and within two years after completion of their membership tenure in the International Committee.
3.2.3. Nominations are made on the principle of strict confidentiality. In this connection, no provision is made for the advance public discussion and/or collective submission of nominating applications. Information concerning submitted nominations and their authors must not be disclosed or brought to the attention of the respective candidate, whether by the individual nominating the candidate or any Prize bodies.
3.2.4. The self-nomination of candidates is prohibited.
3.2.5. Main requirements governing nominating applications on the official Prize website:
- all sections must be completed;
- in the event of the nomination of a research team, procedures call for a specific description of the contribution and relative percentage of participation by each member of the team in overall work;
- the application must be accompanied by a detailed, documented substantiation (international patents, fundamental publications, conclusions/reports by energy departments, leading energy companies, the science councils of prominent energy research-and-development centers, etc.);
- the application must be affixed with a list of the most important works (publications) by the nominee (nominees) on the topic for which conferment of the Prize is proposed.
3.2.6. Nominating applications submitted in violation of the requirements governing submission form and timeframe are not accepted for consideration and/or participation in the competition.
3.2.7. Cleared for participation in the competition are nominating applications conforming to the aforementioned requirements and arriving at the Partnership within the previous 3 Prize cycles (years), including the year of announcement of the current competition, with the exception of applications mentioning Laureates over the two last full Prize cycles.
3.3. Expert appraisal of received applications
3.3.1. Every year, the Partnership President affirms the timeframe for performance of the expert appraisal of all nominating applications cleared for competitions participation.
3.4. Procedure governing the adoption of resolutions at sessions of the International Committee on matters unrelated to conferment of the Prize
3.4.1. The procedure governing work by the International Committee on matters unrelated to conferment of the Prize is as follows:
3.4.2. Resolutions by the International Committee with respect to all matters are adopted by simple majority vote of the International Committee members in attendance at the respective session. In the event of a tie between votes “for” and “against,” the final resolution is adopted by the Chairman of the International Committee;
3.4.3. With respect to all matters on the agenda of the respective session of the International Committee, absentee voting by notice of members of the International Committee is permitted. International Committee members are entitled to delegate their vote in writing to one of the other members of the International Committee in attendance at the respective session;
3.4.4. A session of the International Committee is deemed qualified (has quorum) if no less than half of the total membership of the International Committee is in attendance.
3.5. Procedure governing the adoption of resolutions at sessions of the international committee on matters related to conferment of the Prize
3.5.1. In the period from 1 March through30 April, the International Committee, at its respective session, adopts a final resolution on conferment of the Prize, as drawn up in the respective minutes (protocol).
3.5.2. Absentee voting by notice on the matter of Prize conferment is prohibited; that said, remote (online) participation by an International Committee member is permitted, provided arrangements are made to ensure the sufficient confidentiality of the completion of the secret-voting protocol and the overall voting process;
3.5.3. The session of the International Committee convened to resolve the matter of conferment of the Prize may only be attended by members of the International Committee and those individuals especially invited by the International Committee, represented by its Chairman, to participate in that particular session with consultative voting rights;
3.5.4. The session of the International Committee convened to resolve the matter of conferment of the Prize is deemed qualified (has quorum)if no less than 2/3 (two thirds) of the total membership of the International Committee is in attendance.
3.5.5. Prior to voting, the International Committee affirms the form of the voting ballot, as well as the rules governing ballot completion.
3.5.6. The secret voting ballot lists the first 6 nominations in the order of their ranking pursuant to the decision of the Working Expert Group. The Executive Secretary delivers a presentation in English with respect to the nominations on the short-list.
3.5.7. For the purposes of tallying the votes, the International Committee forms a Tabulation Commission by simple majority vote of the total number of International Committee members in attendance at the respective session. In the course of its work, the Tabulation Commission draws up a protocol (protocols) of inspection of the locked ballot box, inspection and verification of inserted voting ballots, and voting results with respect to each round of voting.
3.5.8. The Prize Laureate (Laureates) are determined as a result of the secret vote by International Committee members by a majority of no less than 2/3 (two thirds) of the votes from among the total number of votes cast by the International Committee members in attendance at the respective session and no less than 1/2 (one half) of the total number of votes held by the total membership of the International Committee.
3.5.9. In the event that no resolution is adopted based on the results of voting (the first round of voting), the International Committee holds a second round of voting featuring the participation of works receiving in the first round no less than 1/3 (one third) of the votes from among the total number of votes cast by the International Committee members in attendance at the respective session.
3.5.10. In the event that, as a result of the second round of voting, none of the works receives the required number of votes pursuant to Clause 3.5.8 of the present Statute, new voting rounds are held according to the conditions set forth in Clause 3.5.9 of the present Statute.
3.5.11. The International Committee may:
- change (split) the composition of a team of candidates put forward by a single nominator for the Prize;
- prior to voting, combine up to three nominees performing work on a similar topic into a single nomination and draft the respective combined wording;
- amend the topic of the nominee’s candidacy for the purposes of its simplification and the clearer expression of its essence without changing the basic nature of the underlying application;
- adopt a resolution on refraining from conferring the Prize in the current year in connection with the insufficient caliber of applications for the scientific competition.
3.5.12. The results and course of voting, just as the progress of discussions regarding nominees at the respective session of the International Committee, constitute confidential information not subject to disclosure and/or publication by International Committee members. The priority right to announce information concerning the Prize Laureates in the current year is vested with the Partnership, as represented by the Chairman of the International Committee or another individual officially empowered for such purposes. Prior to the official announcement of the Prize Laureates, members of the International Committee are prohibited from disclosing such information. The disclosure of information concerning the session of the International Committee convened to discuss the matter of conferment of the Prize and/or the Prize Laureate(s) may serve as grounds for the dismissal of the respective International Committee member from its composition.
3.5.13. All protests concerning the procedure governing the adoption of resolutions and/or voting on conferment of the Prize at sessions of the International Committee are only considered by the International Committee on the day of the respective session.
3.5.14. The International Committee must announce its final resolution on conferment of the Prize in the current year no later than 15 days following the session adopting the respective resolution, and, by agreement with the Partnership President, announce the date and place of the Laureate’s awarding.
4. LAUREATE AWARDING CEREMONY
4.1. The official Prize Award Ceremony takes place within the territory of the Russian Federation in the City of St. Petersburg in the presence of senior government officials from the Russian Federation, prominent scientists, the directors of national and international research and public organizations, and members of the Partnership’s Supervisory Board, International Committee and regular membership.
4.2. The Global Energy Prize consists of the:
4.2.1. Laureate’s medal;
4.2.2. certificate of distinction;
4.2.3. Laureate’s honorary gold label pin;
4.2.4. monetary amount affirmed by the International Committee for each Laureate in the current year within the scope of the Prize fund amount approved by the General Meeting of Partnership Members for the current year.
The individuals receiving the Prize, in an official ceremony, are presented with the Laureate’s honorary medal and certificate of distinction, as well as with the Laureate’s honorary gold lapel pin.
4.3. The Prize is presented by the President of the Russian Federation or an official appointed thereby for said purposes.
4.4. The attendance of the Prize Laureates at the respective Awarding Ceremony is compulsory.
5. THE PRIZE LAUREATE
5.1. Global Energy Prize Laureate – an honorary international title bestowed upon ascientist for outstanding research-and-development achievements in the field of energy, an individual to whom the Prize is awarded by decision of the International Committee (Section 1).
5.2. The monetary portion of the Prize must be paid to the Laureate no later than 45 calendar days following the official award ceremony. In order to receive the monetary component of the Prize, the Laureate must notify the Partnership of his/her banking particulars. The monetary component of the Prize is transferred to Russian Laureates in Russian rubles, to foreign Laureates – in U.S. dollars or euro.
5.3. Prize Laureates’ duties: The Prize Laureate shall:
5.3.1. Deliver a free-of-charge Laureate’s lecture on the Prize award topic, the lecture duration being 1 hour; The laureate shall well in advance (at least 21 days prior to the lecture date) present the text of the Laureate’s lecture and the accompanying presentation to the Partnership.
5.3.2. Give a free-of-charge indication of one’s Prize Laureate status when registering for participation in international events as well as in author background data in articles, interviews, on business cards, etc.
5.3.3. Inform the Partnership of most significant events the Laureate has attended or intends to attend, published articles, interviews, books etc.
5.3.4. Participate free-of-charge in the publication of the Prize “White Book” which is an annual edition dedicated to Laureates and their works they were nominated for the Prize for, in which connection the Laureates undertake to present to the Partnership:
- Their creative autobiography;
- Text of the Laureate’s lecture and illustrations thereto;
- Text of the Prize acceptance speech;
- Photographs illustrating the Laureate’s biography (selected at his or her discretion);
- A representative bibliography.
5.3.5. To participate free-of-charge in international events of the Partnership when invited beforehand.
5.4. Participate free-of-charge in the Laureate’s Week events:
5.4.1. The Laureate must be present at the location of the hosting of events during “Laureates Week,” the place and dates of which shall be relayed to him/her in a timely fashion.
5.4.2. During “Laureates Week,” the Laureate participates in the events organized by the Partnership, in particular:
- press conference by the Partnership and the Prize Laureates;
- meeting between Laureates and the scientific community;
- “Energy of Thought” International Scientific and Practical Symposium (lectures by Laureates and reports by young scientists – winners of the All-Russian Competition of Youth Research Projects in the Field of Energy);
- dress rehearsal for the Prize Award Ceremony;
- meeting at the consulate of the country whose citizen has become the Prize Laureate;
- official Prize Award Ceremony;
- reception in honor of the Prize Laureates;
- cultural program.
5.5. Participation in “Laureates Week”:
5.5.1. The Laureate must deliver a short speech at the Official Prize Award Ceremony. In a timely fashion, no later than 2 weeks prior to the ceremony, the Laureate must provide the Partnership with the text of his/her Prize acceptance speech.
5.5.2. During his/her entire stay, the Laureate will be provided with a specially-designated executive-class vehicle.
5.5.3. The Laureate is invited to Prize events on all-inclusive terms of his/her stay. The Laureate is provided with:
- a Prize attaché whose assignment is to tend to the needs of the Laureate and his/her family members and coordinate interaction between the Laureate and the Partnership;
- reimbursement of the costs of business-class travel fare and accommodation in 5-star hotels during his/her participation in Prize events, in due consideration of the required amount of arrival/departure time;
- meeting at and escorting to/from the airport/train station upon departure and arrival;
- transfers upon arrival and departure in an executive-class vehicle or shuttle bus;
- vehicle or shuttle bus to and from Prize events and according to an individual program by separate request;
- booking of rooms for accompanying individuals in the hotel of the Laureate’s arrival or at another place of accommodation upon advance request (rooms payable by the requesting party/hotel guest);
- linguistic interpretation during Prize events;
- invitations and programs for Prize events.
5.6. The Laureate must observe the “black tie” dress code at the Award Ceremony and official Laureates reception (black tuxedo for men and evening gown for women).
5.7. All services are provided by the Partnership to the Laureate of the current year in accordance with the present Statute. Services received at the Laureate’s own initiative without the prior consent of the Partnership are not subject to reimbursement.
5.8. All additional services (room service, mini bars, bars, dry cleaning, laundry and ironing, porter services at hotels, telephone conferences, Internet services, use of the business center, dining above and beyond the program, and the exchange or purchase of travel documents without the prior consent of the Partnership, etc.) are payable by the Laureate independently and not subject to reimbursement by the Partnership.
5.9. The Prize Laureates from past years are entitled to receive all of the aforementioned services at their own expense, unless otherwise established for the specific event.
6. RULES GOVERNING THE PARTICIPATION OF PRIZE BODY MEMBERS AND PRIZE VIP GUESTS IN PRIZE EVENTS
6.1. Partnership members, Partnership Supervisory Board members, International Committee members, the Partnership President and Prize VIP Guests are engaged in Prize events.
6.2. All maintenance and materiel is provided by the Partnership in accordance with the present Statute to the individuals indicated in Clause 6.1herein by advance agreement with the Partnership. Maintenance and materiel received by said individuals without the prior consent of the Partnership are not subject to reimbursement.
6.3. The Partnership provides air or rail tickets for “place of residence – event location – place of residence” routes. All additional maintenance and materiel (room service, mini bars, bars, dry cleaning, laundry and ironing, porter services at hotels, telephone conferences, Internet services, use of the business center, mobile communications, dining above and beyond the program, and the exchange or purchase of travel documents without the prior consent of the Partnership, as well as the use of vehicles at a place and/or time unscheduled under program events, etc.) are payable by the respective individuals independently and not subject to reimbursement by the Partnership.
6.4. The Partnership must, in a timely fashion:
6.4.1. Notify the individuals mentioned in the present Statute of the procedure in place for provision of the respective maintenance and materiel;
6.4.2. Recommend that the individuals mentioned in the present Statute consult with Partnership employees prior to incurring a particular expense, in the avoidance of misunderstandings.
6.5. Procedure governing the provision of maintenance and materiel to Partnership Members, as represented by senior executives or authorized individuals:
6.5.1. Partnership Members are invited to Prize events and are entitled to be reimbursed for the costs entailed in business-class travel and accommodation in 5-star hotels during their participation in Prize events, in due consideration of the required arrival/departure time.
6.5.2. Partnership Members are provided with the following maintenance:
- meeting at/escorting to/from airport VIP lounges upon arrival and departure;
- dining at airport VIP lounges;
- transfers upon arrival/departure in an executive-class vehicle;
- provision of a specially-designated vehicle for his/her duration of stay at the Prize event;
- booking of rooms for accompanying individuals at the hotel of the founder’s arrival or at another place of accommodation by written request submitted well in advance (rooms payable by the requesting party/hotel guest);
- individual interpretation during the Prize event;
- provision of invitations and programs to all Prize events in the requested amount.
6.6. Procedure governing the provision of maintenance and materiel to Partnership Supervisory Board members and VIP Guests:
6.6.1. Partnership Supervisory Board members and VIP Guests are invited to Prize events and shall be entitled to reimbursement of the costs entailed in business-class travel and accommodation in a 5-star hotel during their participation in Prize events, in due consideration of the required arrival/departure time.
6.6.2. Partnership Supervisory Board members and VIP Guests are also provided with the following support:
- meeting at and escorting to/from the airport of arrival/departure;
- transfers upon arrival and departure in an executive-class vehicle or shuttle bus;
- provision of a vehicle or shuttle bus to and from Prize events and according to an individual program by separate request;
- booking of rooms for accompanying individuals at the hotel of arrival or at another place of accommodation by written request submitted well in advance (rooms payable by the requesting party/hotel guest);
- individual interpretation during the Prize event;
- escorting (attaché) during the event, flight registration and upon hotel check-in/checkout, as well as during the cultural program;
- provision of invitations and programs to all Prize events in the requested amount.
6.6.3. Foreign Partnership Supervisory Board members and VIP Guests are also rendered assistance in the obtainment of Russian entry visas.
6.7. Procedure governing the provision of maintenance and materiel to International Committee members:
6.7.1. International Committee members are entitled to reimbursement of the costs entailed in economy- or business-class travel fare and accommodation in 3-5-star hotels, in accordance with the budget of the event to which they have been invited.
6.8. International Committee members are also provided with the following support:
6.8.1. meeting at and escorting to/from the airport of arrival/departure;
6.8.2. transfers upon arrival/departure in a vehicle or shuttle bus;
6.8.3. provision of transportation to all events envisioned by the Prize program;
6.8.4. provision of transportation according to an individual program by separate request (transportation services payable by the requesting party);
6.8.5. interpretation during the event;
6.8.6. provision of invitations and programs to all Prize events.
6.9. Foreign members of the International Committee are also provided with the following additional support:
6.9.1. Assistance in the obtainment of Russian entry visas;
6.9.2. Escorting by an English-speaking guide during the event,flight registration and upon hotel check-in/check-out, as well as during the cultural program.
6.10. In the event that the individuals serving as chairmen of the Partnership Supervisory Board and/or International Committee do not reside permanently in Moscow, the Partnership shall provide them during short-term business trips to the Partnership with Moscow-based accommodations and transportation.